by Adam Hejducki 
Spain has a new decree that introduces stricter rules for the registration of tourists renting properties on a short-term basis. The new regulations include more detailed rules for registering guests, reporting to the relevant authorities and storing personal data to increase security and prevent crime.
Key points on the tourist register:
1. Obligation to report tourists:
Owners of properties rented to tourists and tour operators are required to report all tourists to the relevant police authorities (Guardia Civil or Policía Nacional) within 24 hours of their arrival.
2. Registration of tourists with the police authorities:
In order to report tourists, you must register with the Spanish police's telematics system, such as Hospederías (system for the Guardia Civil) or Webpol (system for the Policía Nacional).
You will find registration forms and instructions on the websites of the relevant authorities:
Guardia Civil: Hospederías portal
Policía Nacional: you can access the local offices of the Policía Nacional and find out about registration and forms. To access the Webpol system and the necessary forms, you will need to contact your local Policía Nacional police station directly, who will provide detailed instructions on how to register and use the system through:
Electronic Certificate: Electronic identification (e.g. Certificado Digital) is required to upload documents online on Spanish platforms.
Online Portal: Use official portals such as the Generalitat Valenciana or police portals to access the necessary forms and registration instructions.
3. Storage of tourists' data:
Property owners are obliged to keep tourists' personal data in the Guest Book (i.e. copies of identity cards) for a period of 3 years.
This data must be available at the request of law enforcement authorities in case of inspections or investigations.
4. Data protection arrangements:
All personal data must be stored in accordance with the provisions of the RODO (Data Protection Regulation). This means that data must be adequately protected against unauthorised access.
5. Penalties for non-compliance with the new regulations:
Failure to comply with the new regulations can result in severe penalties, including fines. Property owners who fail to register tourists or comply with the new data security procedures may face administrative fines.
Purpose of making the register mandatory:
The aim is to increase the security and tracking of tourism in Spain, especially in the context of preventing criminal activities and protecting local communities from the negative effects of mass tourism. The requirements also help to better manage short-term rentals and introduce greater transparency in the tourist rental industry.
Where to find details of the decree:
The exact text of the decree can be found on the official website of the Spanish government or on the websites of regional tourism bodies such as the Generalitat Valenciana.
Additional information:
The process for registering tourists can vary from location to location, so it is always advisable to contact your local town hall (Ayuntamiento) or police station for the most up-to-date information and requirements.
Some local tourist associations may also offer support in the registration process and training on the subject.
